Accounts

Allowed for sales?

Bank Accounts

Contacts

General Journal Entries

General Journal Entry Lines

Allow cost base amount and vat amount to be generated in sales entries

The following values are supported: D (Debit) C (Credit)

The following values are supported: B (Balance Sheet) W (Profit & Loss)

Indentify the kind of rewarding for the G/L account. This is used in the official document for the fiscal fiches Belcotax

Indicate if this G/L account should be shown as compressed without the details in the CRW report of G/L history

Deductibility percentages. You can have several Deductibility percentages, with start and end dates

Name of the G/L account. If Multilanguage featureset is enabled in the administration and the G/L account already has a set of termed description, this field is not allowed to change.

General ledger transactions on this G/L account should not appear on the VAT listing

Expenses on this G/L account can not be used to reduce the incomes

When blocked you can't use this general ledger account anymore for new entries

Allow entries on this general ledger account to be matched via the G/L account card

If a private use percentage is defined, you need to specify the G/L account used for the re-invoice of the private use to the owner of the company

Specify the percentage of the cost that should be re-invoiced to the owner of the company as private use of the costs

Indicates if the amounts booked on this general ledger account will be recalculated when currency revaluation is done

Cash

Bank

Credit card

Payment services

Accounts receivable

Prepayment accounts receivable

Accounts payable

Employees payable

Prepaid expenses

Accrued expenses

Income taxes payable

Fixed assets

Other assets

Accumulated depreciation

Inventory

Capital stock

Retained earnings

Long term debt

Current portion of debt

General

Tax payable

Revenue

Cost of goods

Other costs

Sales, general administrative expenses

Depreciation costs

Research and development

Employee costs

Employment costs

Exceptional costs

Exceptional income

Income taxes

Interest income

Year end reflection

Indirect year end costing

Direct year end costing

Indicates if cost centers can be used when using this general ledger account. The following values are supported: 0 (Optional) 1 (Mandatory) 2 (No)

Indicates if cost units can be used when using this general ledger account. The following values are supported: 0 (Optional) 1 (Mandatory) 2 (No)

Specify the kind of purchase this G/L account is used for. This is important for the Belgian VAT return to indicate in which VAT box the base amount of purchase should go

If you use a percentage of non deductible VAT, you can specify another G/L account that will be used for the non deductible part of the VAT amount. This is used directly in the entry application of purchase invoices.

If not the full amount of the VAT is deductible, you can indicate a percentage for the non decuctible part. This is used during the entry of purchase invoices

The following values are supported: I (Invoice) C (Cash) (France)

Indicates the costing account for year end calculations

Indicates the reflection account that is used by year end application

General Ledger Accounts

Items

Sales item?

Journals

Purchase Entries

Purchase Invoices

Purchase Order Lines

Total amount in the default currency of the company

Total amount in the currency of the transaction

Approval status of purchase order. 0=Awaiting approval, 1=Automatically, 2=Approved.

Name of the contact person of the customer who will receive delivered goods

Document that is manually linked to the purchase order

Shows if it is a drop shipment purchase order

The exchange rate between the invoice currency and the default currency of the division.

Version of Incoterm. Supported version for Incoterms : 2010, 2020

Invoice status of purchase order: 10-Open, 20-Partial, 30-Complete, 40-Canceled

Purchase order status: 10-Open, 20-Partial, 30-Complete, 40-Canceled

The payment condition code used for due date and discount calculation

This field shows the date the goods are expected to be received.

Receipt status of purchase order: 10-Open, 20-Partial, 30-Complete, 40-Canceled

Include any relevant remarks regarding the purchase order.

Reference to sales order when purchase order generated via back to back sales order. Show NULL if more than one sales order is linked to the purchase order.

Number of the sales order. Show NULL if more than one sales order is linked to the purchase order.

ID of selection code. Only supported by the Plus, Professional and Premium for Wholesale & Distribution and Manufacturing

This shows how the purchase order was created: 1-Manual entry, 2-Import, 3-Other, 4-Purchase order, 5-Sales order, 6-Supplier's items, 7-Subcontract, 8-Purchase order advice, 9-Shop order, 10-MRP calculation, 11-Rest API, 12-Merge purchase orders

Total VAT amount in the currency of the transaction

Shows the reference number associated with the purchase order. Enter a description and reference to make the purchase order easier to identify.

Purchase Orders

For the header lines (LineNumber = 0) of an entry this is the SUM(AmountDC) of all lines

Discount amount in the default currency of the company

Discount amount exclude VAT in the default currency of the company

For the header this is the sum of all lines, including VAT

For the header this is the sum of all lines, excluding VAT

Currency for the invoice. Default this is the currency of the administration

Address of delivery as per invoice delivery account

Name of delivery account's contact person as per invoice

Name of the delivery account's customer as per invoice

Description. Can be different for header and lines

Leading field of total discount. 1=Discount percentage, 2=Discount amount excl. VAT, 3=Discount amount incl. VAT, 4=Total amount excl. VAT, 5=Total amount incl. VAT

Document that is manually linked to the invoice

The due date for payments. This date is calculated based on the EntryDate and the Paymentcondition

Extra duty amount in the currency of the transaction. Both extra duty amount and VAT amount need to be specified in order to differ this property from automatically calculated.

A positive value of the amount indicates that the amount is to be paid by the customer to your G bank account.In case of a credit invoice the amount should have negative value when retrieved or posted to Exact.

Version of Incoterm
Supported version for Incoterms : 2010, 2020

Official date for the invoice. When the invoice is entered it's equal to the field 'EntryDate'. During the printing process the invoice date can be entered

Assigned at entry or at printing depending on setting. The number assigned is based on the freenumbers as defined for the Journal. When printing the field InvoiceNumber is copied to the fields EntryNumber and InvoiceNumber of the sales entry

Reference to the Customer who will receive the invoice

Reference to the Contact person of the customer who will receive the invoice

Name of the contact person of the customer who will receive the invoice

Name of the customer who will receive the invoice

Indicates whether the invoice has extra duty

The journal code. Every invoice should be linked to a sales journal

Number to identify the order. By default the number is based on a setting for the first free number, but you can post your own number.

Customer who ordered the invoice

Contact person of customer who ordered the invoice

Name of contact person of customer who ordered the invoice

The payment condition used for due date and discount calculation

Collection of shipping cost and order charge lines. Only applicable in POST. Ignore the URL returns in GET.

Starter Sales invoice status (for starter functionality)

The status of the entry. 10 = draft. During the creation of an invoice draft records occur in the draft modus if during an invoice a new page with lines is triggered. If the user leaves the invoice in an abnormal way the draft invoices can be recovered. Draft invoices are not included in financial reports, balances etc. 20 = open. Open invoices can be changed. New invoices get the status open by default. 50 = processed. Processed invoices can't be changed anymore. Processing is done via printing. Processed invoices can't be reopened

Indicates the type of invoice Values: 8020 - Sales invoices, 8021 - Sales credit note, 8023 - Direct sales invoice, 8024 - Direct credit note. Type 8023 and 8024 are only supported by the Plus, Professional and Premium editions for Wholesale & Distribution and Manufacturing

Total VAT amount in the default currency of the company

Mandatory for direct sales invoice/credit note, cannot be set for normal sales invoice/credit note.

Withholding tax amount applied to sales invoice. Not supported in The Netherlands.

Withholding tax base amount to calculate withholding amount. Not supported in The Netherlands.

Withholding tax percentage applied to sales invoice. Not supported in The Netherlands.

Sales Invoices

Amount in the default currency of the company

Discount amount excluding VAT in the default currency of the company

Amount in the currency of the transaction

Amount exclude VAT in the currency of the transaction

Approval status of sales order. 0=Awaiting approval, 1=Automatically, 2=Approved. Approve a new sales order by giving value 2 if user has SalesOrderApproval right.

Reference to the delivery customer. For an existing sales order this value can not be changed.

Reference to contact person of delivery customer

Name of contact person of delivery customer

Document that is manually linked to the sales order

Reference to the customer who will receive the invoice. For an existing sales order this value can not be changed.

Reference to the contact person of the customer who will receive the invoice

Customer who ordered the sales order. For an existing sales order this value can not be changed.

Contact person of the customer who ordered the sales order

Name of contact person of the customer who ordered the sales order

Name of the customer who ordered the sales order

The status of the sales order. 12 = Open, 20 = Partial, 21 = Complete, 45 = Cancelled.

Warehouse. Only supported by the Plus, Professional and Premium editions for Wholesale & Distribution and Manufacturing

Sales Orders

Exact Online

Get all accounts involved for a specific account

Delete involved accounts for a specific account

Retrieve accounts involved for a specific account

This endpoint retrieves all accounts involved for a specific account along with the type of relation between the accounts.

Retrieve attachments related to a specific request

Get Request Attachments

Delete a webhook subscription

Subscribe to webhook topics

Use this endpoint to subscribe your app to one or more webhook topics.

Get Webhook Subscriptions

Retrieve all the VAT percentages of all the VAT codes of an administration.

Get VAT Percentages

Create a VAT code with VAT percentages

Returns a list of roles per user for a given company

Get roles per user for a given company

Check if the current user has rights for an action on a specific endpoint

Retrieves the top 5 most recently used companies

GetMostRecentlyUsedDivisions

Retrieve all features available in the current license

Get Available Features

This endpoint shows info related to the accountant of the customer. If the customer is an accountant himself, the service will show the info of the customer.

Get information related to the accountant of the customer

Use the Modified date filter to retrieve a single timestamp for syncing data between Exact Online and a 3rd party application

Retrieve a single timestamp for syncing data

Retrieve subscriptions with sync functionality

Get subscription lines with the ability to filter by timestamp and select specific fields.

Retrieve subscription lines

Retrieve sales order lines with timestamp filtering

Retrieve sales order headers with timestamp filtering

Retrieve sales order goods delivery lines

Retrieve sales order goods deliveries

Retrieve new or changed sales price list volume discounts based on timestamp

Retrieve sales price list volume discounts

Retrieve purchase order header and line data with timestamp-based synchronization

Retrieve time and cost transactions for projects

Retrieve WBS deliverable, activity, and expense records

Retrieve projects with sync capabilities

Retrieve project planning data

Get Manufacturing ShopOrders

Retrieve Manufacturing Shop Order Routing Step Plans

Retrieve Manufacturing Shop Order Material Plans

Retrieve new or changed logistics supplier items based on timestamp

Retrieve logistics supplier items

API endpoint to retrieve sales item prices with row versioning

Retrieve sales item prices

Retrieve purchase item prices with sync functionality

Retrieve logistics items with sync functionality

Retrieve Inventory Storage Location Stock Positions

Retrieve new and changed inventory stock serial batch numbers based on timestamp

Field Name	API Key	Type
Path Parameters	pathParameters	object
Division	pathParameters.division	string
Query	query	object
Filter	query.$filter	string
Select	query.$select	string

Field Name	API Key	Type	Description
Callback Url	CallbackURL	string	Callback URL endpoint
Topic	Topic	string	Webhook subscription topic

Exact Online API Integration Profile

Get Webhook Subscriptions in Exact Online API

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